Privacy Policy

Last Updated: July 22, 2026

This Privacy Policy describes how Karomi Studio LLC (“we,” “us,” or “our”), the developer of Dotted (the “App”), collects, uses, shares, and protects your personal information. It applies to the Dotted iOS and Android applications and the backend services we operate to run them.

By creating an account or using Dotted, you agree to the practices described here. If you do not agree, please do not use the App.

1. Information You Provide

When you use Dotted, you choose to give us the following information.

Account Information

• Email address: used to create and identify your account.
• First and last name: displayed to your household members and used throughout the App.
• Authentication method: whether you sign in with Apple, Google, or email and password.

Profile Preferences

• Avatar color: a color you pick to personalize your profile.
• Notification preferences: your choices about which alerts you receive.
• Payment handles: your Venmo username and/or Cash App $Cashtag, if you choose to add them. These are shown to your household members so they can pay you back when settling shared expenses. Dotted does not process any payment; settling up happens directly between you and the other person through their chosen payment app.

Household Information

• Home and room names: labels you create for your shared living spaces.
• Invite codes: unique codes generated when you create a home, used to invite others.
• Join requests: requests you submit to join a household, including their approval or denial.
• Member roles: whether you are an admin or member of a household.

Rules and Governance

• Rules text: household agreements you write or help draft (e.g., quiet hours, guest policies).
• Rule proposals and votes: proposals to create or change rules, and your votes on them.
• Rule acceptance records: whether you have accepted the current household rules.
• Signature image: when you accept your household rules, you draw a signature that is saved as an image in a private storage bucket. It is shown to your household members alongside the agreement and is kept with the version of the rules you signed.

Chores

• Chore details: titles, descriptions, notes, categories, room assignments, estimated duration, frequency, and start/end dates.
• Rotation and assignment data: the order members take turns, who is currently assigned, and due dates.
• Chore actions: when you complete a chore, pass it (with a reason such as “sick” or “out of town”), pick up an available chore, or vote to bump a chore to another member.
• Chore proposals: proposals to create, edit, or delete chores that require household approval.

Bills and Expenses

• Bill details: names, amounts (in US dollars), categories (e.g., rent, utilities, groceries), due dates, recurrence settings, and notes.
• Splits: how a bill is divided among household members, whether equally or with custom amounts.
• Payment status: whether a bill has been accepted, declined, marked as paid, or is still pending.
• Settlements: records of debts you request, confirm, dispute, or settle between household members.

Receipt Data

• Scanned receipts: if you use the receipt scanning feature, the App captures an image using your device camera. The text is read on your device; no cloud text-recognition service is used. The receipt image is uploaded to a private storage bucket where access is restricted to members of your household through time-limited signed links. The extracted data (such as merchant name, date, total, line items, tax, and tip) is transmitted to our servers to pre-fill a bill and is visible to the household members included in that bill.

Planner

• Scheduling data: chore due dates and bill due dates shown in the in-app planner and calendar view.

Reports

• Report details: if you report a chore, bill, member, or activity entry from within the App, we collect the reason you select, any details you write, and a snapshot of the reported content at the time of the report. We keep this information while we review the report and as needed for safety and legal purposes, and we send it to our support inbox through our email delivery provider.

2. Information Collected Automatically

Device and App Information

• Device type, operating system version, and app version.
• Time zone (used to schedule chores and bills accurately).

Service Identifiers

• Your unique user ID (assigned by our authentication system).
• Household IDs and membership records.

Usage Analytics

We use PostHog, a third-party product analytics service, to understand how people use Dotted and to improve it. Our analytics provider receives:

• Your user ID (a random identifier, not your name or email).
• App version and operating system version.
• Engagement events: which screens you view, which features you use, and app lifecycle events (like opening or backgrounding the App).

Our analytics provider does not receive the content of your chores, bills, rules, notes, invite codes, payment handles, or financial amounts. We do not use session replay. Analytics data is processed on US-based servers.

Network Metadata

Our cloud infrastructure providers may log IP addresses and standard request metadata as part of normal service operation.

Locally Cached Data

The App stores a local copy of your profile, household, chore, bill, and activity data on your device to improve performance and support offline-friendly reads. This data stays on your device.

3. Information from Third Parties

We may receive information about you from services you use to sign in:

• Sign in with Apple: your name and email address, as you choose to share them.
• Google Sign-In: your name, email address, and profile identifier.

4. How We Use Your Information

We use the information we collect to:

• Operate the Service: create and manage your account, households, chores, bills, rules, activity feeds, standings, and calendar.
• Authenticate you: verify your identity when you sign in.
• Send notifications: deliver chore reminders, bill alerts, household activity, and governance notifications you have opted into.
• Improve the App: analyze aggregated usage patterns to understand which features are useful and where the experience can be better.
• Maintain security: enforce rate limits, detect abuse, and protect the integrity of household data.
• Comply with the law: respond to legal requests and fulfill our legal obligations.
• Provide support: respond to your questions and requests.

We do not use your personal information for advertising. We do not sell your data. We do not track you across other companies’ apps or websites. Dotted is built so that it does not track you and does not ask for permission to track you.

5. On-Device Processing

Receipt Scanning (iOS only)

Receipt scanning is currently available only in the iOS app. When you scan a receipt, Dotted uses on-device text recognition and on-device Apple Intelligence models to read and parse the receipt. Parsing happens locally on your device; the image is never sent to a cloud text-recognition service. The receipt image is stored in a private storage bucket restricted to your household, and the extracted data (merchant name, amounts, line items) is transmitted to our servers to create the bill.

The Android app does not capture photos or scan receipts: receipt details are entered manually. Household members on Android can view receipt images that were uploaded from iOS.

6. Legal Bases for Processing (GDPR)

If you are in the European Economic Area (EEA), United Kingdom, or Switzerland, we rely on the following legal bases:

You may withdraw consent for notifications and camera access at any time in your device settings. To withdraw consent for analytics, contact us at support@karomistudio.com and we will exclude your account. Withdrawal does not affect the lawfulness of processing before withdrawal.

7. How We Share Your Information

With Your Household Members

Dotted is designed for shared living. Information you submit within a household (your name, avatar, payment handles, chore actions, bill contributions, rule votes, activity history, standings, pass reasons, and notes) is visible to every member of that household. There are no privacy tiers within a home. Before joining a household, consider that its members will see your activity.

With Service Providers

We share information with the following providers, who process it on our behalf:

These providers are required to use your information only for the purposes described above and to protect it consistent with this Privacy Policy and applicable law.

For Legal and Safety Reasons

We may disclose your information if we believe in good faith that it is necessary to comply with the law, enforce our Terms, protect the rights, safety, or property of Dotted, our users, or the public, or detect and address fraud or security issues.

In a Business Transfer

If we are involved in a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change and any choices you may have.

8. Data Retention

• Active accounts: we retain your information for as long as your account is active and as needed to provide the Service.
• Account deletion: when you delete your account, we perform a cascading cleanup: your profile, household memberships, rule acceptances, and join requests are deleted, your user ID is removed from chore rotation orders, your bill splits are reassigned to an anonymized “Deleted User” placeholder so remaining members’ balances stay accurate, and your authentication record is permanently deleted.
• Shared records: activity feed entries, bills, receipt images, and rule signature images that reference your past actions may be retained for remaining household members but are no longer linked to an active account.
• Moderation records: content reports you submitted, or that involve you, may be retained after account deletion for safety and legal purposes.
• Analytics data: retained according to PostHog’s data retention policies and not automatically deleted when you delete your account. Contact us to request deletion of your analytics data.
• Legal requirements: we may retain certain information as required by law or to resolve disputes.

9. Your Rights and Choices

In-App Controls

• Edit your profile: update your name, avatar color, and payment handles at any time.
• Manage notifications: enable or disable notifications in the App and through your device settings.
• Manage device permissions: grant or revoke access to your camera and notifications in your device settings. Some features may become unavailable if permissions are revoked.
• Leave a household: remove yourself from any household you belong to.
• Delete your account: permanently delete your account and associated data from within the App (Settings > Edit Profile). If you have uninstalled the App, you can request deletion at getdotted.app/delete-account. If you are the sole admin of a household with other members, transfer ownership or remove them first.

Privacy Rights Requests

Depending on where you live, you may have the right to:

• Access the personal information we hold about you.
• Correct inaccurate information.
• Delete your personal information.
• Port your data to another service.
• Restrict or object to certain processing.
• Withdraw consent where processing is based on consent.

To exercise these rights, contact us at support@karomistudio.com. We will verify your identity before processing your request and respond within the timeframe required by applicable law.

10. Your California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act and California Privacy Rights Act.

Categories of Personal Information We Collect

• Identifiers (name, email, user ID).
• Internet or electronic network activity (usage analytics, device information).
• Commercial information (bill and expense data).
• Financial information (payment handles you choose to share, expense splits and balances).
• Inferences (household standings and reliability scores derived from chore completion).

You have the right to know, access, delete, and correct your personal information, to data portability, and to non-discrimination for exercising your rights. We do not sell your personal information and do not share it for cross-context behavioral advertising. To exercise your rights, contact us at support@karomistudio.com.

11. European Privacy Rights (GDPR)

If you are in the EEA, UK, or Switzerland, you have the right to access, correct, or delete your personal data; restrict or object to processing; data portability; to withdraw consent at any time; and to lodge a complaint with your local data protection authority. To exercise these rights, contact us at support@karomistudio.com.

International Data Transfers

Your information is processed in the United States. Our primary infrastructure and analytics providers operate US-based servers. When your data is transferred outside the EEA, UK, or Switzerland, we rely on appropriate safeguards (including standard contractual clauses and the data processing agreements of our service providers) to protect it.

12. Children’s Privacy

Dotted is not directed to children under 13, and we do not knowingly collect personal information from anyone under 13. If you are between 13 and the age of majority in your jurisdiction, you may only use Dotted with the consent and supervision of a parent or guardian. If you believe we have collected information from a child under 13, contact us at support@karomistudio.com and we will promptly delete it.

13. Security

We take reasonable measures to protect your information, including:

• Signed authentication tokens for all requests.
• Access controls on all database tables, so users can only access data from their own households.
• Server-side membership and role verification on every data-modifying operation.
• Rate limiting to prevent abuse.
• Encryption for all data in transit.

No system is perfectly secure. We cannot guarantee absolute security, and you use the Service at your own risk.

14. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last Updated” date above. If we make material changes, we will provide reasonable notice, such as an in-app notification or a prominent notice on our website. Your continued use of Dotted after changes take effect constitutes your acceptance of the updated policy.

15. Contact Us

If you have questions about this Privacy Policy or want to exercise your privacy rights, contact us:

Karomi Studio LLC
Email: support@karomistudio.com
Website: https://getdotted.app

Appendix: App Store Privacy Label

The following table maps our data practices to Apple’s App Store privacy label categories. Equivalent disclosures for the Android app appear in the Data safety section of our Google Play listing.

Tracking: This app does not track users and does not ask for permission to track you.

On-device processing: receipt text recognition and parsing run on your device; no cloud text-recognition service is used. Receipt images are stored in private household-restricted storage (see Receipt Data above).

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